Remote Online Notary

Remote Online Notarization (RON) enables notaries to notarize documents electronically from a distance using audio-visual technology. Often referred to as remote notarization, online notarization, or virtual notarization, this process is ideal when in-person notarization isn’t feasible due to travel limitations, mobility challenges, or other restrictions.

RON offers numerous advantages, such as convenience and efficiency.

Click here to watch a short video about RON from the National Notary Association.

In short, yes!

Following the COVID-19 pandemic, many states enacted emergency orders to allow for remote online notarizations. In Pennsylvania, RON became permanent with the signing of Act 97 in 2020.

Currently, remote online notarization is legally recognized in 47 states and the District of Columbia.

Most documents can be notarized remotely, though it’s always wise to check with your attorney or the receiving institution to ensure they’ll accept an electronically notarized document.

Note that the following documents cannot be notarized online:

• Pennsylvania Vehicle Titles:

  PennDOT mandates physical signatures for vehicle title transfers.

• Form I-9:

  The Department of Homeland Security does not permit the completion of Form I-9 via online audio/video conferencing.

• Certain Estate Documents:

  Due to specific signing requirements, some estate-related documents may not be eligible for RON.

• Tampered Documents:

  If a document appears altered or damaged, notaries can decline notarization.

Here’s an overview of our RON process:

• Schedule an Appointment:

  Set a date and time through our website. During this step, upload your document(s) and provide necessary details, such as additional signers or witnesses.

• Document Preparation:

  The notary will review and tag your document(s) in preparation for the session.

• Join the Video Session:

  Click the link provided in your confirmation email to join the session and complete identity verification.

• Review and Sign:

  Both the client and the notary review and sign the document(s) electronically.

• Download the Finalized Document:

  Once the notarization is complete, your document(s) will be available for download.

RON incorporates rigorous identity verification methods, such as facial recognition, biometrics, and government-issued ID checks, along with secure encryption for privacy. An audit trail tracks each step in the process to ensure accountability, and documents are securely stored with access controls.

Our platform supports up to five signers in a single session. Each signer can participate from a separate device, allowing them to join from different locations.

To use RON, you’ll need:

• A computer, tablet, or smartphone with internet access
• A webcam for video conferencing
• A microphone for audio communication
• Speakers or headphones
• A scanner or camera to upload document images
• A stable internet connection

Yes, we can arrange for witnesses to join your remote session at an additional fee. Simply include this request on the intake form when booking.

No, our services are available across the U.S. and internationally, provided the document is for U.S. purposes. Thanks to the Full Faith and Credit Clause, notarizations performed in one state are legally recognized in others.

Yes, you can! As long as your document will be used in the United States, our Pennsylvania notaries, who are authorized to perform remote notarizations with biometric ID verification, can help. This technology verifies identity with live selfies compared to photo IDs, making RON accessible from virtually anywhere.

Our RON services start at $28 and include complimentary notarial seals based on the selected package when scheduled in advance online. Additional details are available in our fee section.